Privacy Policy

How we handle your data

This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data.

The Short Version

Here’s the summary:

We don’t track your individual usage of the website
We don’t use analytics tools that collect personal data
We only collect your email address when you create an account
We don’t send marketing emails unless you specifically opt in
Your data may be stored outside the United Kingdom
We don’t sell your data to anyone

What information we collect

When you visit our website

We collect minimal technical information necessary to operate the website, like basic server logs and aggregate usage patterns. We do NOT use tracking cookies or analytics tools that identify you individually. In other words, we don’t use analytics services that track your individual usage of the website in a way that can be traced back to you.

When you create an account

If you choose to create an account, we collect:

Your email address - This is the only personal information we require
Your preferences and settings - Like which racing series you follow or notification preferences

When you opt in to marketing communications

If you explicitly choose to receive updates from us, we’ll record:

Your consent to receive emails
When you gave consent
Which types of emails you want to receive

You can withdraw this consent anytime.

What we DON’T collect

We don’t collect your name (unless you include it in your username)
We don’t collect your address, phone number, or payment information
We don’t track your browsing behavior across other websites
We don’t collect demographic information unless you voluntarily share it

How we use your information

We use the minimal information we collect for these purposes:

Your email address

To create and manage your account
To send you important service updates (like changes to our Terms or Privacy Policy)
To help you recover your account
To send you motorsport updates - but ONLY if you’ve opted in to marketing communications

Your preferences and settings

To personalize your experience on Motorsport Calendars
To show you relevant race schedules based on the series you follow
To send appropriate notifications if you’ve enabled them

Server logs and technical data

To keep the site secure and prevent abuse
To fix technical problems and improve performance
To understand aggregate usage patterns (like which pages are most popular)

We do NOT:

Build individual user profiles for advertising
Sell or rent your data to third parties
Use your data for purposes other than providing the service

Where your data is stored

Your email address and account information may be stored on servers located outside the United Kingdom. By creating an account, you consent to this international transfer of your data.

We use reputable hosting providers who maintain appropriate security measures. However, by creating an account, you acknowledge that your data may be transferred to, stored, or processed in countries outside the UK.

If you’re in the UK or EU and concerned about international data transfers, please be aware that different countries have different data protection laws.

Marketing communications

We will NOT send you marketing emails unless you explicitly opt in.

Unsubscribing

You can unsubscribe from marketing emails anytime by:

Clicking the “unsubscribe” link in any marketing email
Updating your preferences in your account settings
Contacting us directly

We’ll still need to send you essential service emails (like password resets or critical security updates) even if you unsubscribe from marketing.

Cookies and tracking

What we use

Essential cookies - Required for basic site functionality like keeping you logged in
Preference cookies - To remember your settings and preferences

What we DON’T use

Analytics cookies - We don’t use tracking tools to track your individual usage of our site
Advertising cookies - We don’t serve ads or use advertising networks
Third-party tracking - We don’t let other companies track you on our site

You can control cookies through your browser settings, but disabling essential cookies may prevent you from using certain features of the site.

How we Protect your data 🛡️

We take security seriously and use industry-standard measures to protect your information:

Encrypted passwords - We never store your password in plain text
Secure connections - Our website uses HTTPS encryption
Regular security updates - We keep our systems updated

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we can’t guarantee absolute security.

Your rights

Under UK data protection law (UK GDPR), you have several rights:

Right to access

You can request a copy of all the personal data we hold about you.

Right to correction

If any of your data is inaccurate or incomplete, you can ask us to correct it.

Right to deletion

You can request that we delete your account and personal data. We’ll do this within 30 days unless we’re legally required to retain certain information.

Right to data portability

You can request your data in a common, machine-readable format.

Right to object

You can object to our processing of your data for specific purposes.

If you’ve opted in to marketing emails, you can withdraw your consent anytime.

How to exercise your rights

You can exercise any of these rights by contact us by email

We’ll respond to your request within 30 days.

Children’s privacy

Our service is not intended for children under 13. We don’t knowingly collect personal information from children under 13.

If you’re under 13, please don’t create an account or provide any personal information. If we discover we’ve collected information from a child under 13, we’ll delete it promptly.

If you’re between 13 and 18, you should have permission from a parent or guardian before creating an account.

Data retention

We keep your data for as long as your account is active.

When you delete your account:

We’ll delete your email address and account preferences within 30 days
We may retain certain data if required by law

Server logs are automatically deleted on a regular basis (typically 90 days).

Third-Party links and services

Our website may contains links to racing series websites, streaming services, and other external sites. This Privacy Policy only applies to Motorsport Calendars.

When you click on external links, you’re subject to those sites’ privacy policies. We’re not responsible for the privacy practices of third-party websites.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. If we make significant changes, we’ll:

Update the “Last updated” date at the top
Email you if the changes significantly affect how we use your data

By continuing to use Motorsport Calendars after changes take effect, you accept the updated Privacy Policy.

Under UK data protection law, we need a legal basis to process your personal data. Here’s our basis for each type of processing:

Account creation and management - Performance of a contract (providing you the service)
Service emails - Legitimate interests (keeping you informed about your account)
Marketing emails - Your explicit consent
Security and abuse prevention - Legitimate interests (protecting our users and service)

International users

Motorsport Calendars is operated from the United Kingdom. If you’re accessing our service from outside the UK:

Your data may be transferred to and processed in the UK
You’re subject to UK data protection laws
You may have additional rights under your local privacy laws

How to contact us

If you have any questions about this Privacy Policy or how we handle your data, you can contact contact us by email.

For data protection requests (access, deletion, etc.), please use the subject line “Privacy Request” to help us respond faster.

Complaints

If you’re not satisfied with how we’ve handled your data, you have the right to complain to the UK’s data protection authority (ICO). Here’s their website.